2020 AGM INSTRUCTIONS
The virtual 2020 AGM will deal only with essential items of business and mandatory votes, seeking membership approval of:
a. 2019 AGM minutes;
b. 2019 End-year financial statements;
c. 2019 Standing Audit Committee Report on the 2019 end-year financial statements;
d. Association financial statement as of 1 May 2020;
e. Association 2021 Budget;
f. Association 2021-2024 Strategic Plan; and
g. Election of new Directors to the Board of Directors.
Supporting documents for all these issues are posted below. Members may peruse the detail at their convenience and any questions can be directed to Jim Cox, Chair, Board of Directors, at email@example.com.
ONLY MEMBERS OF THE RCR ASSOCIATION ARE ALLOWED TO VOTE AT THE 2020 AGM.
THE VOTING PERIOD IS 1-30 JUNE 2020.
Members will be asked to cast their electronic votes on resolutions seeking approval of each item beginning 1 June until 30 June 2020. For members registered on Member 365, you will receive an email invitation to vote. Simply click on the link, log-in and cast your vote (for, against, or abstain) for each resolution. This is the preferred method of voting and all members are encouraged to use it.
Members who are unable to participate on Member 365 during the voting period can submit their vote by one of two alternative means.
a. A member may complete and submit the Proxy Vote Form (click on the link to the left to open the form); or
b. A member may complete and submit a Voting Ballot (click on the link to the left to open the form).
Either form can to be submitted as an email attachment sent to Jim Cox at firstname.lastname@example.org any time during the voting period 1-30 June 2020.
Alternatively, either form can be sent by conventional mail to: Jim Cox, 6048 Meadowglen Drive, Ottawa, ON, K1C 5S3.Voting ceases at 11:59 p.m. (Eastern) 30 June 2020.
At the end of the voting period, votes will be tallied, and the results announced in early July 2020.
There will be periodic information notes between now and the voting period, 1-30 June 2020.